ࡱ> '` .bjbj 3j&'  zzz8V D ^  ( >}@}@}@}?}00߉$ hr ( (( )))(X >})(>}))weW k O;z\(XgX|t.0^&hT(TxkT k ( #)$<%2 r)X ^((((     MINUTES OF THE MONTHLY GENERAL MEETING September 16th, 2009 At: Modeste Gas & Truck Stop Next General Monthly Meeting Information: October 21st (Wednesday) at Black Bull Golf Resort The Monthly General Meeting of the Pigeon Lake Regional Chamber of Commerce was held at The Modeste Gas & Truck Stop (South of Winfield) on September 16th, 2009. Greg Leibel said grace before the meal was served. Twenty-one members attended the meal and meeting that followed. Vice President, Wes McDowell called the meeting to order at 7:30 p.m. Wes introduced New Chamber Member Gail Platz (Galars Non Certified Organic Market Garden) The Chamber Members thanked Owners of Modeste Gas & Truck Stop; Randy & Missee Staudt and their staff for the delicious meal they served our chamber members. CHAMBER MEMBER PROFILE: Member Profile Gail Platz (Galars Non Certified Organic Market Garden) Gail became a chamber member just recently and she was given the opportunity to talk to the chamber members about her business. Gail informed the members that her and husband Larry just moved to the area one year ago. They have started an Organic Market Garden. They decided to start growing their own vegetables after having health concerns. They were able to get their seeds from someone that operates a similar business. This year they have learned many things about market gardens. They have many plans for the coming year. Gail had samples of the beautiful vegetables they grow. They have numerous vegetables to choose from. If you wish to visit their Organic Market Garden, they are located 2 km east of Winfield. There is a sign at their gate to shut the gate when entering, since they have cattle; please do not let the sign stop you from entering the property. If you wish you can call before going. They can be reached by phone- 780-542-1603 or by email-  HYPERLINK "mailto:jaycor10@hotmail.com" jaycor10@hotmail.com, currently they are having a website built so watch the chamber website for further information. INTRODUCTION OF MEMBERS & GUESTS: Introductions proceeded around the room with each person introducing themselves and the name of the business they were representing. MINUTES OF THE LAST MEETING: Each month chamber members are either faxed, emailed or mailed minutes from the Monthly Chamber Meetings. At that time members are asked to review the minutes and If corrections are required please call the chamber office. Vice President, Wes McDowell, asked for a motion to accept the minutes from the June 17th, 2009 Monthly General Meeting. A motion to accept the minutes from the June 17th, 2009 Monthly General Meeting was made by Laura Johnson and seconded by Mary Benko. The motion was carried. The minutes were signed and dated by Vice President, Wes McDowell BUSINESS ARISING OUT OF THE MINUTES: WAYS & MEANS Dashboard Website Information Shirley Hauptman informed the members that both chamber websites are getting many hits. On the pigeonlake.com website for the month of July there were 15,751 hits (categories included campgrounds, homepage, maps, accommodations and beaches). For the month of August there were 10,965 hits and the categories included campgrounds, homepage, maps, beaches and accommodations. When you compare the stats from 2008 there were 8186 hits on this website. It is obvious that people are coming to the websites for information. Office Furniture As the chamber members are aware the chamber has signed a lease with VPL Development to rent our own office space. The chamber was in need of office furniture. Secretary/manager was aware that Imperial Oil, Bonnie Glen is downsizing so wrote a letter to Bryce Sonnenberg, Imperial Oil Bonnie Glen asking for used furniture for the chamber office. A few weeks later she was contacted and was able to pick out used furniture for the chamber office. The chamber received a desk, 2 tall storage shelves and one 2 drawer file cabinet. The furniture was also delivered to the chamber office by Imperial Oil. Secretary/manager will send a thank you note to Bryce Sonnenberg, Imperial Oil, Bonnie Glen for this donation. MEMBER SERVICES COMMITTEE Tourist Booth Vice President, Wes McDowell informed the chamber members that the Tourist Booth was opened every day during the week starting July 1st until September 1st. Our student opened and closed the booth and on weekends August Stad, opened and closed the booth for the chamber. The records indicate that forty-seven people signed the Guest Book at the booth. There was lots of material taken from the booth. DEVELOPMENT STEP Program Secretary/manager gave a final report on the STEP Program. After all the revenue and expenses were considered the cost to offer the program was $746.42. PROMOTION & MARKETING Marketing Presentation Blair Northfield gave a brief report on the Marketing Strategy Ballots that were sent out with the May Meeting Minutes. The theme/brands that were most popular were Where the Memories are Made and Do it in the Country. The ballots also had some great feedback for the committee to consider. The committee will meet to discuss their next step. CORRESPONDENCE County of Wetaskiwin News Releases -County of Wetaskiwin Declares a Local State of Agricultural Disaster -Contract for Supply and Haul of Gravel results in cost savings for Municipality - Lakech Animal Sanctuary Benefit Concert - September 26th at 7:30 pm (in part To raise funds for the winter feeding costs of the animals in the Lakech Animal Sanctuary). TREASURES REPORT Financial Report Treasurer, Brenda Leibel gave the current financial report. If members wish to receive a copy of the minutes they must contact the chamber office. Motion to accept the Treasurer Report as presented was made by Elva Schell and seconded by Christine McFarland and the motion was carried. REPORTS 20th Anniversary Celebration & 2009 Awards Night Event Chairperson, Shirley Hauptman informed the chamber members that many things are happening with the event but she has no report at this time. She will give a further report at the November Meeting. NEW BUSINESS Donald School of Business Scholarship Award for Small Businesses A few weeks ago the secretary/manager sent out information to chamber members regarding Red Deer College offering a unique scholarship award to a small businesses operating in Central Alberta. Darlene had extra copies for the members. ACE Conference Secretary/manager attended the ACE Conference in Rocky Mountain House July 15th to 17th. She had won the ACE Scholarship to attend the conference. For winning the scholarship Darlene had to write a 500 word essay. Sent Condolences to Lloydminster Chamber of Commerce Secretary/manager informed the chamber members that she had sent condolences to the Lloydminster Chamber Of Commerce and to Donna Moores family. Donna Moore lost her life at the Big Valley Jamboree August long weekend. Donna was the Marketing Coordinator for the Lloydminster Chamber, she was single with two sons aged 10 and 16. Chamber of Commerce Group Insurance Plan Secretary/manager advised that the Chamber Group Insurance Plan now offers a benefit plan for farmers and ranchers. We hope that this will attract new members. Mulhurst Bay Sign Damage On July 14th the secretary/manager noticed that the chamber billboard at Mulhurst Bay had been damaged. The main beam that holds up the sign was broken in half. She thought the damage could have been done by a crew that was working on the road and kept their equipment at that site. Darlene contacted Larry McKeever and the County Office and told them about the damage. We would like to thank the County of Wetaskiwin very much for fixing the beam especially since we could not prove that the damage was done by their crew. Chamber Bylaws (Motion Needed) The Revised Bylaws need a few changes made so that they can be processed. At this time the Bylaws list the Objectives of the Chamber. We were advised by the Corporate Registry that the objects should essentially not be contained within the bylaws as they are not rules the society follows. Since we are adding an additional objective we will have to pay a fee to have that done. And we require a Special Resolution for that change. The following Special Resolution was made: A Special Resolution was made at the September 16th, 2009 Monthly General Meeting by Chamber Member Janet Hutsulak, that the Pigeon Lake Regional Chamber of Commerce Association will not list the Objectives of the chamber within the Bylaws. The chamber will however add an addition objective to the already objectives that are filed with the Alberta Consumer and Corporate Affairs Corporate Registry. The fee of $25.00 for filing will be sent payable to the Minister of Finance. Additional Objective will read: The Pigeon Lake Regional Chamber of Commerce Association is an organization committed to the growth of business and the promotion of free enterprise, trade, commerce and the economic welfare of the region. The motion was seconded by Laura Johnson and the motion was Carried OLD BUSINESS Chamber Member, Christine McFarland commented on the land sales that were held locally this past summer. The land sales really put Pigeon Lake on the map. DOOR PRIZE The door prize was donated by Leduc County- Thank You to Leduc County (Vern Siemens) for the door prize. 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