ࡱ> %` H8bjbjNN 3~,, 0'%%%8&&\|6'6'(^'^'^'^'^'^'oooo?p07v0g|$~h:|/0^'^'/0/0|^'^'|222/0X^'^'o2/0o222.]2a^'*' 0zz%0X^JRot|0| _&0\2a2a ^'<* 2H,-C^'^'^'||1X^'^'^'|/0/0/0/0%D%  MINUTES OF THE MONTHLY GENERAL MEETING February 18th, 2009 At Pipestone 795 Cafe Next General Meeting Information: March Annual General Meeting March 18th- Village Creek Restaurant & Lounge - (Member Profile Safe Bath Solutions) The Monthly General Meeting of the Pigeon Lake Regional Chamber of Commerce was held at Pipestone 795 Caf. Sharon Will said grace before the meal was served. Twenty-Three members and guests attended the meal and twenty-four members attended the meeting that followed. President, Sharon Will called the meeting to order at 7:30 p.m. Doreen & Faye from Pipestone 795 Caf, were thanked for the delicious meal they served. OPEN HOUSE: Before the chamber meeting started all chamber members were invited to an Open House at Trike Zone. Steven and Andrew Richards gave those who attended a Member Profile and tour of their facilities. The chamber members who attended the open house were very impressed with the various trikes, scooters, quads and accessories available at their business. The Pipestone Flyer will be writing an article on this business, hopefully each member will read the article and when they get a chance stop by for tour. CHAMBER MEMBER PROFILE Hilah Ayers Wilderness RV Park (Bernice Chapman) Sharon informed the chamber members that Hilah Ayers Wilderness RV Park has been chamber members since 1989- Bernice was the Treasurer for the chamber in 1989. Bernice Chapman gave a brief Member Profile regarding Hilah Ayers. There are many plans in the near future for the Park. The park does not take weekend campers any longer instead they are accommodating mostly seasonal campers. INTRODUCTION OF MEMBERS & GUESTS Introductions proceeded around the room with each person introducing themselves and the name of the business they were representing. MINUTES OF THE LAST MEETING: Each month chamber members are either faxed, emailed or mailed minutes from the Monthly Chamber Meetings. At that time members are asked to review the minutes and contact the office with any corrections that are required. President, Sharon Will, asked for a motion to accept the minutes from the November 19th, 2008 and December 3rd, 2008 Chamber Meetings. A motion to accept the minutes from the November 19th and December 3rd, 2008 Monthly General Meetings was made by Steven Richards and seconded by Blair Northfield. The motion was carried. The minutes were signed and dated by President, Sharon Will. BUSINESS ARISING OUT OF THE MINUTES: WAYS & MEANS Chamber Websites Web Designer, Shirley Hauptman, did not attend the meeting so a report on the Chamber Websites will be given at the March meeting. MEMBER SERVICES COMMITTEE Marketing in Provincial Parks President, Sharon Will read a letter from Minister Cindy Ady regarding Marketing Local Tourism related businesses in provincial parks, including the Pigeon Lake Provincial Park. This letter indicated that the Pigeon Lake Provincial Park is a family-oriented tourism destination and it is appropriate for our chamber members to have acceptable methods to market their local services to park visitors. The Park Conservation Officer and Facility Operator will work directly with our regional chamber to support our initiatives to ensure quality tourism information is available for Pigeon Lake Provincial Park visitors on a public bulletin board. At the February executive/directors meeting it was decided to invite the Park Conservation Officer and Facility Operator to attend our executive/directors meeting to discuss the matter and possibly invite them to attend our monthly chamber meeting to address the chamber members. 2009 Chamber Members Packages Secretary/manager informed the chamber members that Renewal Invoices for the 2009 Chamber Membership were sent out the first part of December and are now past due. Darlene will be contacting those businesses that have not paid their memberships. Members are reminded that they can pay their memberships on their Visa/MasterCard if they wish. Please call the chamber office to make arrangements. DEVELOPMENT Chamber Bylaws Each Chamber member should have received a copy of the Revised Chamber Bylaws. If you have not received a copy please contact the chamber office. Copies of the Bylaws were also available at the meeting. President, Sharon Will asked the chamber members if they had any concerns or questions regarding the Bylaws. Peggy Sloan has prepared the Chamber Bylaws for review by the chamber. Thank you to Peggy for a job well done The executive/directors have reviewed and accepted the draft bylaws with a motion at the November Executive Meeting The new Bylaws State Bylaws shall be adopted, rescinded, altered, amended or added to by a Special Resolution. Special Resolutions can only be done at a General Meeting provided that appropriate Notice of consideration of such meeting shall have been given to each member at least twenty one (21) days in advance of such a meeting as per the Societies Act. Bylaws shall be binding on all members of the Chamber, its Board, or any other person lawfully under its control. Bylaws shall come into force and be binding when duly carried or on such date as specified in the motion passing such bylaw. Sharon informed the members that we will vote on the Bylaws at our March Annual General Meeting on March 18th. County of Wetaskiwin - Council Meeting. President, Sharon Will read a letter from the County of Wetaskiwin regarding Request for Funding for the PLRCC. The letter indicated that the County Council approved to provide grant funding to the Pigeon Lake Regional Chamber of Commerce in the Amount of $10,000.00, which will be presented for final approval during at the 2009 Budget approval process. PROMOTION & MARKETING A New Age of Investments for Canadians This event was held at Lakedell Agricultural Society on Jan 22nd. The feed back on this presentation was tremendous. The executive/directors agreed that this same presentation should be presented again next year. 2008 Chamber of the Year President, Sharon Will informed the members that the secretary/manager will be applying for the 2008 Chamber of the Year Award. CORRESPONDENCE Times Advertiser Announcement The chamber received an announcement from the Times Advertiser indicating that beginning March 4th, 2009; the times will be distributed every Wednesday. They are confident that coming out on Wednesdays, they will be able to give their best possible community newspaper. Environmental Groups Rewarded President, Sharon Will informed the chamber members that two area groups, Wizard Lake Watershed & Lake Association and the Pigeon Lake Watershed Association were presented Leduc County Environmental Stewardship Awards. There has been write ups in most of the local papers. Congratulations to these groups. Council Enhances Level of RCMP Services for 2009 The chamber received a letter from the County of Wetaskiwin informing the chamber that the county will once again opted to enhance the level of RCMP service for specific events throughout the municipality in 2009. Pigeon Lake Child & Family Society President, Sharon Will, read a letter from Pigeon Lake Child & Family Society. This letter was a Thank You on behalf of the Society, for the chamber donation to Santas Elves this past year. The letter indicated that they delivered 37 food hampers and gifts were wrapped for 113 children. TREASURES REPORT Financial Report Treasurer, Brenda Leibel gave the monthly Treasurers Report. If chamber members wish to receive a copy of the Financial Report they can contact the chamber office. The following motion was made: A motion was made by Blair Northfield and seconded by Doug McKenzie to accept the Treasurers Report as presented. The motion was carried. REPORTS Awards Night Secretary/manager gave the final financial report on the Awards Night 2008. After all expenses were paid the total profit on this event was $181.73. Shirley Hauptman has volunteered to chair the 2009 Awards Night Event. Ice Golf /Dog Sled Races 2008 Chairperson Doug McKenzie gave a brief report on this event. Tickets are on sale at the chamber office. He still needs volunteers to help at this event. If chamber members wish to donate a prize, they can deliver the prize to the chamber office or call and make arrangements for some one to pick it up. The office will be open Monday through Thursday if you wish to drop off your prize. NEW BUSINESS 2008 Audit Committee President, Sharon Will asked for 3 volunteers to review the books and have the audit completed by March 18th meeting. Those who volunteered include Laura Johnson, Chrystal Marney, Bernice Chapman and Larry McKeever. Darlene will make the arrangements for the Audit. Donation from Summer Village of Poplar Bay President, Sharon Will informed the chamber members that the chamber has received a donation of $300.00 from the Summer Village of Poplar Bay. Darlene will send a Thank You note to the Village Office. Computer Problems President, Sharon Will informed the members that when the secretary/manager returned from holidays she experienced computer problems. After determining the problem the monitor was replaced along with the keyboard and mouse. Total cost was $363.30 The following motion was made at the February executive/Directors meeting Motion was made by Doug McKenzie that we purchase a new monitor, keyboard and mouse for the computer. Motion was seconded by Mary Benko and the motion was carried. The following motion was made at the general meeting Motion was made by Bernice Chapman to pay the invoice for the computer monitor, keyboard and mouse. The motion was seconded by Larry McKeever and the motion was carried. STEP Program The secretary/manager called about the STEP Program and was informed that applications have not been sent out since they are waiting for information. The application forms will be sent to the chamber office when that information is received. The following motion was made at the February executive/directors meeting. Motion was made by Ken Will and seconded by Shirley Hauptman that the chamber make application for the STEP Program and the rate of pay will be $9.50 per hour. Motion was carried. The following motion was made at the February monthly meeting A motion was made by Blair Northfield and seconded by Betty Glassman that the chamber will accept the motion made at the February executive/directors meeting, to make application for the STEP Program and the rate of pay will be $9.50 per hour. The motion was carried. Nomination Committee 2009/2010 Those who will be completing their term include: 1 year -Brenda Leibel Rose Wilson Ken Will Doug McKenzie 2 year Mary Benko - Laura Johnson- Shirley Hauptman Completed their term: - Jim Stevens- Brian Resta- Wes McDowell and Sharon Will. The following agreed to let their names stand another term Wes McDowell and Sharon Will. Mary Benko will contact Brian Resta and Doug McKenzie will contact Jim Stevens to see if they wish to let their names stand for another term. March Annual Meeting Peggy Sloan has agreed to do the election process at our Annual Meeting. Chamber Member - Safe Tubs will be doing a member profile that evening. Secretary/manager will contact MLA, Diana McQueen to reschedule her to come speak at the April General Monthly Meeting instead of the March Meeting as first discussed. This was due to the fact that the March meeting is election night and the Revised Bylaws maybe discussed in length. With her attending the April meeting this will give her more time to speak to the chamber members. OLD BUSINESS No Old Business items at this time. DOOR PRIZE Winner was Bernice Chapman ADJOURNMENT The meeting was adjourned at 9:10 pm Submitted by: Darlene Kobeluck Secretary/Manager ___________________________________ _______________________________________ President Date Information Next Meetings March executive/directors meeting will be held on March 12th, Thursday 6:45 pm at the chamber office. March Annual General Meeting March 18th- Village Creek Restaurant Lounge -Member Profile Safe Bath Solutions     PAGE 3 PAGE 6 $/<ABCEFIJ\]^abvȺzocZOGhCJ$aJ$h{;h0yCJ$aJ$h:4>*CJ$aJ$h{;h0y>*CJ$aJ$hQh0yCJaJhQh:CJaJhQhOg~CJaJhQhACJaJh CJaJh:4CJaJhQhe:CJaJhe: hA5CJ hh>5CJ h 5CJh0{b5>*CJh`w%5>*CJhQ5>*CJh:5>*CJ h:5h`h:/Cab  gdMWegdy9gdk&gdFA8^gdgd0y$a$gdA$a$ !? 8G8 U V W i k ̼|tld\Th=QOJQJh#OJQJhArOJQJh4COJQJhUOJQJhrOJQJh OJQJhAOJQJh16OJQJhbcOJQJh{;OJQJhOJQJhe:OJQJh(OJQJh7ZOJQJh:OJQJhQOJQJh5CJaJhh5CJH*aJhh5CJaJ  F G H N \ u    b c g h 8 ? 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